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Training on report writing for the board members

The mission is aimed to improve the capacity of the Board members of Serumpun Association on project report writing. The volunteer mission will focus to train the association board members on how to produce the project reports in accordance with the objective and audience readers. The volunteers are expected as well to transfers knowledge and skills to participants on how to make an interesting and qualified report production. The mission is to enhance the board members knowledge and skills in producing the qualified and interesting project reports. The members of the association boards work actively and voluntarily on the ground to give supports and consultations to the abused women, and to accompany the indigenous people to protect the village forest. Indeed, those are very important works to ensure that the right of the marginalized people are assured and protected. However, the association actions are not very well informed and recognized by the stakeholders such as the local authorities, wide civil society networks, or the potential donors. A good report is needed. The main challenge is the limited skills of the field staffs/members to produce good and interesting reports to disseminate the achievement of the association activities. Since its creation, the association has produced many field data and information including photos. However, the files are not very well organized and it’s quite difficult to find the good summary of all those files. Therefore, it is essential for Serumpun to increase the knowledge and skills of the staffs to transfers the useful field data and information into good report presentation which can be used to inform the activities, to promote the association programs, and to encourage the resources mobilization.
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It is expected that the volunteer mission from Planète Urgence will be able to train the board of the association on the skills of the following: • Theoretical knowledge on the good reporting such as the objective and the selection of the reporting, the type of reporting, steps of developing a good writing, lay out of reporting • how to develop good reports by exercising during the training. The volunteer will assist the participant to learn on how to produce the good reports • how to transfer the qualitative and quantitative information and data into reporting. It includes how to insert photos or links into the reports • how to present the report into power point presentation The mission objective is expected to be achieved after 2 volunteer missions. Most supports are actually available locally, but the association does not have budget to pay a professional trainers. The volunteer mission from Planète Urgence is an opportunity for Serumpun to develop the board members capacity without requiring the finance resources.
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OUI
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Congé solidaire
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Name of the participants will be given before the mission
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Profile of the participants of the mission: ? They are the board members of Serumpun (the Chairperson, the Vice-chair, the Secretary, the Treasurer, and members) ? There is also a possibility of additional participants. They would be the representative of local NGOs on the local network which share the similar situation of limited resources as Serumpun. ? Age between 25-45 y.o. ? Most of them are graduated from high school, some of the hold diploma degree ? Some of the participants speak limited English. A translator is needed during the mission but Serumpun can mobilize the resource from the network.None of the participants have received similar training since its establishment in 2014. The mission will be the first training on ‘proposal writing’ for them.The skills on proposal document development are the essential skills to be acquired by the participants in order to enable them to produce the qualified and realistic project proposals. It will be the first step to mobilize the potential and available financial resources in order to implement the program. The ability to mobilize the financial resources will sustain the association to continue the intervention for women empowerment and sustainable forest management. Serumpun has no sufficient resources to hire available local consultant or trainer to facilitate this training, so the volunteer mission on this field is expected to fill the gap of the association’s need.
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Perkumpulan Serumpun (hereafter referred as Serumpun) was established on 27 August 2014 in Balikpapan based on Decree of Minister of Law and Human Right no. AHU-00428.60.10.2014. The creation was initiated by several women activist (Yulita Lestiawati, Agustina, Friska, Sonia, Dwi P, Aida Rahmah, and Rahmina) with the objective to bring forward the situation and condition of women discrimination in Borneo. The women in Borneo experience various difficulties to have just access on economy, health and education. The activist members from various backgrounds bring their professional experiences particularly on the environment and human right fields to construct the organization long term vision of achieving gender equality and justice in the sustainable development. Serumpun is a non-governmental association managed by local activist who are engaged to the women and children empowerment activities. The initiative to form an association to empower women and children was taken to respond the particular problems of local women in the society as the followings: • The local society perceive the legal measure for domestic violence is a social and cultural disgrace • Women’s lack access to information and knowledge on the natural resource management constraints women to access and control to the natural resources management • The unwell organized SME (small business entrepreneur-ship) and community based groups due to lack of accompaniment. Whereas the need to increase the economic income is high due to the high living cost in Balikpapan City The association focuses their intervention on women and children empowerment, gender-responsive policy review, and advocacy. Their missions are: • To educate and to encourage the gender roles on social, economic, and politics • To improve the women awareness in order to achieve the equality and justice • To build the women capacity on health, education, economic, and environment • To encourage the women participation at public action Since its creation, the association accompanies continuously the women and indigenous community in two areas in East Kalimantan province. By far, the organization does not implement the projects with donor’s supports. This is related to the limited skills of the association committee to design a project then to develop it into donor’s standard proposal documents. Since its creation in 2014, the members actively accompany the women and indigenous group through: • Continuous accompaniment of women who are the victim of domestic violence cases in Balikpapan. The association members provide legal consultation and conduct regular visit to the abused women. • Continuous accompaniment of Paser indigenous community group (Masyarakat Adat Paser) on sustainable forest management in Muara Ande Village, Paser District. The concrete activities are assisting the community group to design projects which could support the forest sustainable management and conservation in the village. For the time being, Serumpun accompany 3 women for domestic violence cases in Balikpapan. In Muara Ande village, the beneficiaries are all the village population of about 300 people. The entire budget for the activities (mostly for accompaniment, for transportation, and meetings) are paid by the member’s contribution. However, the association needs more financial supports to develop the program. Serumpun has some partners in term of coordination, supporting to strengthen capacities and broader network such as DDPI (Provincial Council of Climate Change), Yayasan Prakarsa Borneo, also TNC – that a staff of Serumpun has got trained SIGAP from TNC. The intervention area of Serumpun includes: 1. Balikpapan city for domestic violence accompaniment, 2. Balikpapan city for women group around coastal and marine area 3. Muara Ande Village, Paser District for forest sustainable management accompaniment
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When the volunteer arrive in Balikpapan, he/she will be picked up by Serumpun staff then go to the hotel where the volunteer will stay. The training site is about 5 to 10 km or about 15 minutes around from the hotel and the volunteer will travel by taxi or online transportation. There is also a possibility that Serumpun member will pick up the volunteer everyday with motorbike which the most common in Balikpapan. Safety equipment is obligatory such us helmet when back riding the motorbike.
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Balikpapan [Sepinggan]
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Hotel in Balikpapan City will be organised by Serumpun. Volunteers will stay in hotel in the city center. One of the recommended hotel is Fave hotel: https://www.favehotels.com/en/hotel/rooms/38/favehotel-m-t--haryono#room-1#PageAnchor It is a standard hotel room with attached bathroom with shower and hot water, and air condition. Electricity and wi-fi are also available. The room is clean and comfortable. Breakfast is available in the hotel while lunch will be managed by Serumpun in the training place. For diner, the volunteer could find it easily at many restaurants near the hotel. In Balikpapan, there are many choices of western and local food restaurants with affordable price.
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The training will be conducted in the office of local network NGOs center in which training standard kits are available such as whiteboard, board marker, electricity, LCD projector, internet connection, and mobile network. All materials can be used by the volunteer for the mission. Volunteer shall inform Serumpun prior to the mission if specific materials are needed for the missions. The volunteer is expected to bring their own computer during the mission.
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