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Database creation and training of CDO team members

Develop a database and train CDO field workers and the management team to use it. CDO Nepal activities regroup a large number of projects in different locality including health check-up programs that require a very close follow-up of its beneficiaries, health education programs, health training programs, eyes check-up and schools health programs in remote villages, brick and carpet factories. The field team of CDO Nepal is currently using paper-based records. Activities in brick and carpet factories are daily and programs in remote villages are going on twice a month. Regarding the daily collection of data in brick and carpet factories, for instance, there are daily health check-up. The field workers based their records on the prescription of medicines that they provide to their beneficiaries. With the prescriptions they afterwards fill in a daily patient register. For the patient entry register, the data are name, sex, age, address, sickness, prescription given. From this register the field workers have afterwards to enter data in a register regarding the program. At the end of each month, based on the daily information filled in the program register, they write a monthly report. The annually report are based on these monthly reports from the register. For each program they are following this process. That is mean they are using lots of different registers for the different programs which make difficult to combine all the information for monthly and annually general reporting and compare the data months after months or years after years. In some villages they also have different programs and activities filled in different registers. It therefore takes lots of time to collect all the data from the different registers and make a global reporting about one village regarding different programs that happened in one village. For donors reporting or government data sharing, the director of the organisation has to leaf through the registers and enter the general data in an excel shit (statistic regarding number of patients regarding their age, sex, their health issues, their residency, etc), which can be made in an easier way if the organisation had a database. Daily, the field workers are wasting lots of time to draw chart on the registers and to calculate the total amount of beneficiaries they have checked-up. The electronic data will make CDO Nepal works much easy and will be useful to provide data to local authorities, develop futures programs and follow-up the programs and beneficiaries. Therefore CDO Nepal needs a professional trainer to help them to develop a proper electronic Data Management System by helping to develop a database to record data in a systematic electronic way, and train CDO team to use it, the managing team to use the functionalities of the database to make statistics, graph, diagram, pivot table, etc; and the field workers to enter the data and get an idea of the functions of the database. This will allow CDO Nepal to make analysis and be able to give data to both national and international level. Moreover, the future database will have to be accessible to all the team. The managing team is thinking to dedicate one computer for the data entry of the field workers in the office. This computer will be therefore accessible to all of the staff at any time. In view of data sharing and reduce the risk of losing data, the managing team is either thinking to safe the information in an external hard drive or to install the database in a drop box. The office does not have an internal red for sharing information between the computers and laptops of the office. Due to load shedding, the computers will not work when there is no electricity. This type of support is available locally but as CDO Nepal is a non profit making organization they cannot afford the support available locally.
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The volunteer’s mission should enable the creation of a database in partnership with CDO Nepal managing team, who must also be trained on how to use it with the field workers. The tasks of the volunteers can be divided as mentioned further: - analysis of all type of data regarding activities and programs of CDO Nepal, - database conception in partnership with the management team on Excel, - training in use of it for data entry to the field workers, and utilization of the different tools of the database for analysis and reporting (graph, histogram, use pivot table, etc) with the managing team and the field workers. - explore the possibility to installation of the database in a drop box/online for an access for each staff. - If necessary, develop with the team, data collection tools to facilitate the data collection and entry. Expected results at the end of the mission(s) For the participants: At the end of the mission, participants will be able to use all the functions of the database, update and extract all types of information and manage better reporting with quantitative data. For the organization: At the end of the mission, the training has enabled the structure to use an efficient database system, provide a better follow-up of it beneficiaries and provide data to the authorities.
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OUI
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Congé solidaire
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The mission is organized for 8 staff members of the organization.
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8
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There will be 8 staffs. They all read and speak English. The 5 field workers and members of the management team will participate to the training: director, the program officer and the administrative staff.The beneficiaries have never received any training in this field.
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Care and Development Organisation Nepal has been founded on 2005 by two main persons with the help of nine board members. Arati Basnet, the current director of the organisation, has done her master Degree in Social Science and has actively participated in social services since her school days in India. During the Nepalese Civil War (from 1996 until 2006) many people have been internally displaced to Kathmandu. The plight of these destitute people – many of them orphaned children – affected Arati deeply. It was her intense compassion for these people that led to the creation of CDO Nepal. Pradeep Singh Suwal, the current program officer of the organisation has been studying in US herbal medicine and medicinal plants. Back in Nepal, in his home town Godavari where most of the projects of CDO Nepal are, he has decided to work toward the goal of improving the quality of life of displaced people and underprivileged children in Nepal. CDO Nepal has been established to relieving the distress of people living in extreme poverty and works to improve the lives of underprivileged people, families working in brick and carpet factories, internally displaced people and women in need. Through their hard works and determination, CDO Nepal has provided access to health and education services to more than 70,000 people and their children. Since its foundation in 2005, CDO Nepal has grown into a well-recognized and appreciated relief organization in the Kathmandu valley, CDO Nepal has currently 3 projects in brick factories: - Mobile Health and Awareness program (MHCA) for 18 brick factories where they are providing health check-up, supply free medicines, provide health counseling, health awareness and training, and accompanied the serious patients to hospital on medical expenses of CDO Nepal. - Safe Motherhood and Child Care (SMCC) for 18 brick factories where they collect data of children immunization below 2 years, do awareness of ANC (antenatal care), PNC (Postnatal care), safe motherhood, nutrition & vaccines, provide vaccines in coordination with Nepal government, provide training of nutrition food and accompanied the serious patients and delivery to hospital on medical expenses of CDO Nepal. - Children Development Program (CDP) for 160 brick worker's children where they provide nutrition food two times a day, regular health check-up, non-formal education, health training and full scholarship to selected students. CDO Nepal also has 3 projects in education: - Scholarship program for the selected children of CDP which they provide school and exam fees, stationeries and school dresses along with school bags for 50 children of brick factories workers. - School Health and Nutrition Program (SHNP) for 80 Pre-school children of brick and carpet factory workers. CDO Nepal provides a glass of milk to each child, health awareness and Training, and monthly check-up with supply of medicines. - School Health Education (SHE) for 795 Students of 4 different schools from class 6 to class 9.They provide health education and training focusing more on adolescent education, and health counseling. CDO Nepal also has 3 projects with communities: - Community Health Program in a village, an old age home, 5 carpet factories and 4 stone queries; for 850 people. They provide health check-up with medicines, health counseling, health awareness and health training. - Mobile Health Project in 10 remote villages where they provide regular health check-up (General, Gynecologic, ENT (Ear Nose Throat), dental, eye), supply free medicines prescribe by doctor in camp, do health education and training, supply of micro nutrient mix and de-worming. - Safe Motherhood and Child Care in 6 villages where they do awareness of ANC, PNC, safe motherhood, Nutrition & vaccines, provide vaccines for children and pregnant women in coordination with Nepal government, provide training of nutrition food, hand washing, breastfeeding, and accompanied the serious patients & delivery to hospital on medical expenses of CDO Nepal. Finally CDO Nepal also offers a skills development program for single and needy women in local communities. The goal of the program is to provide women with business and technical skills, and to help them gain confidence needed to make a living. Training days are organized to teach women how to make complex beaded accessories including necklaces, bangles, pursues, earrings and knitted garments. CDO Nepal employs 18 staffs and funds it activities with the support of individual donors and INGOs and companies like Maryknoll Nepal, MISSION Austria, La Madre Foundation, Omi Brotherhood High School, Japan.
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Dipendra Maharjan, the finance officer of the organization will pick-up the volunteer in airport by car. It takes about 30 to 45 minutes to the accommodation place.
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Kathmandu [Tribhuvan]
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The volunteer will stay in the director and program officer home (they are married). The volunteer will have its own apartment shared with another volunteer if they are two, but will have its own bedroom. CDO Nepal office is next door.
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Whiteboard, 3 computers and 3 laptops with Microsoft office 2007 or 2010. Internet. Solar back-up. Video-projector.
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